Reads two company email inboxes, generates complete quotations with machine specs and photos, auto-creates bills, delivery chalans, and sales tax invoices — and manages 10+ years of business history. One command. Complete output.
Most factories still run on manual admin. Someone chases an inquiry, builds a quotation from scratch, attaches specs, sends it manually, and logs it by hand. Every step depends on a person who carries the process in their head — and when that person leaves, the knowledge leaves with them.
For a 40-year-old textile machinery business, that meant hours spent on each quotation, records scattered across folders and inboxes, and no system that could operate without the right person in the room. The Factory Operations Assistant changes that entirely.
Reads both company Gmail inboxes simultaneously and identifies incoming customer inquiries automatically — with zero mix-up between accounts. No manual scanning, no missed messages.
For each inquiry, the assistant pulls machine specifications, retrieves product photos from the archive, checks the customer's purchase history, formats a complete quotation document, and drops it in a draft email — ready to review and send.
When a purchase order arrives, the assistant generates bills, delivery chalans, and sales tax invoices on command — fully formatted and routed to the correct account. Document creation that previously took hours reduced to seconds.
All records from 2013 to 2024 — bills, purchase orders, customer histories — are organised and instantly accessible. The assistant references this history on every quotation, so context is never missing and nothing needs to be looked up manually.
The entire system is synced to GitHub, meaning it runs on any device including mobile. Any team member can sit down with the assistant and pick up exactly where things left off — no handover required, no knowledge gap.
I'll build a custom operations assistant for your business — your inboxes, your documents, your history — so nothing depends on a single person's memory.
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